Organizing your data
Secure Notes Organizer is a program that helps you organise your data in a
convenient form. In organising this data the program offers you sufficient flexibility
to let you do it the way you find most useful. Data can be organised in three basic
document types: Business Organiser, Private Memoirs and Empty Document. Once you have
decided the type of document you wish to create you can then create folders within these
documents. Again, there are three types of folder structures from which you can choose:
folders placed as a stack of mini-documents within your document, folders and sub-folders
placed on a tree and folders and sub-folders in the auto calendar. You can choose the
appropriate format depending on what you find most convenient. Whatever folder structure
you choose, you have the flexibility of adding new folders and sub-folders to the existing
structure whenever you want.
The Business Organiser is the ideal document type to store your business or
official data. Within that, the choice of folder structure will depend on the kind of data
that is being stored.
For example, you may wish to store your business documents according to the classifications
that you have made. So, within your Business Organiser document you can create folders
that reflect your classification scheme. Thus you could have main folders called Tax, Inventory,
Salaries, and/or Clients. Within each of these, you could have subfolders. For example,
within Inventory you could have subfolders for each month or each quarter in which you
will record inventory positions in each month or quarter.
On the other hand, if within your Business Organiser you are tracking your schedule and
appointments you can choose the Auto Calendar as the folder structure. Within
this structure you can insert subfolders for each month. Within the folder for each month
entries can be made for each date on which you wish to enter a record, schedule or
appointment.
This same principle of data organization can apply to the Private Memoir or the Empty
Document.